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N I G E R I A
 
 
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Administration and Staff Development Department:

The Administration and Staff Development Department is charged with the responsibility of:

  • Enlightening the staff on the code of ethics in conducting government business;

  • Record keeping of all staff data and statistics;

  • Responsible for appointments, promotions and upgrading of staff as stipulated in the scheme of service;

  • Responsible for the execution of the Director-General’s directives;

  • Documentation of pension administration;

  • Communication of the decision of the management to both departments and staff as well as other ministries or government establishments;

  • Giving advice to the management on policy matters;

  • Responsible for the execution of guidelines for reward and punishment of staff;

  • Conducting the correspondence of the Gallery;

  • Provides secretariat to the Gallery Governing Board;

  • Provides secretariat to the Management Meetings.

The Department is headed by an Ag. Director, assisted by an Assistant Director and a Chief Admin. Officer all of whom are charged with the responsibility of running the Department as well as general staff welfare.
The Administration Division is in-charge of the implementation of Establishment rules and regulations and Government/Gallery’s policies.  It has the supervisory roles over the following units: Appointment Unit

  • This unit is responsible for short listing and interviewing prospective candidates for employment;

  • Pigeon-holing of available manpower of the organization for maximum output;

Staff Promotion Unit

  • The unit is saddled with the  responsibility of identifying and compiling suitable candidates for promotion;

  • Preparation of the promotion dossier for eligible candidates. The dossier which must include a vita which summarizes biographical, personal and professional data is usually produced and submitted to the head of the division;

  • The unit also is responsible for compilation of eligible candidates for confirmation of appointment;

  • Prepares briefs/recommendations for upgrading and advancement of eligible and qualified staff in general.

Registry and Information Management Unit

  • The unit is responsible for updating records of staff when change arises and reflect in their respective records of service;

  • The unit is in charge of staff data bank;

  • Conveyance of circulars and dissemination of information;

  • Documentation and updating of staff career progression;

  • Liaising with Head of Service for recent Establishment circulars and new government publications;

  • Maintaining adequate filing system;

Stores Unit

  1. This unit is responsible for keeping records of consumable and expendable items or goods;

  2. Custodian of Gallery purchases.

Security Unit

  • The security unit is responsible for the security of assets and other crital infrastructures of the organization;

  • The security unit also ensures security of workplace;

  • The unit liaises between security service provider and management on matters affecting the discharge of their duty;

  • Handles matters bordering on security both at Headquarters and outstation;

  • The unit ensures that both the service provider and management perform its contractual obligation.

The Staff Development Division is in-charge of the processes, programmes and activities through which every staff in the Gallery develops in capacity. The division has the following units under it:

  • Training Unit

  • The unit is responsible for the raising of briefs and making suggestions/recommendations on training related matters;

  • Producing  training plan for all NGA staff;

  • Conveying letters of approval or non-approval for staff study leave, sponsorship, training workshop/seminar etc;

  • Making proposal on relevant courses for staff training;

  • Organizing retreats for its curators/management staff and induction courses for new entrants;

  • Preparing training budget and also producing the cost implication for staff scheduled for training;

  • Liaise with reputable training institutions for management’s consideration;

  • Writing of memos and circulars on training related issues.

  

Manpower Development Unit

  • The unit is responsible for identifying the workforce, manpower development needs of the organization;

  • Preparation of manpower budget proposal for the fiscal year;

Planning Unit

  • This unit takes charge of all Gallery capital projects both at the Headquarters and the Outstations;

  • The unit is also in-charge of inspection of all Gallery buildings for compliance with Federal Government sanctions.

Disciplinary Unit

  • Investigate all issues of misconduct/gross misconduct and recommend appropriately for sanctions;

  • Ensure strict disciplinary procedures are complied with accordance with Public Service Rules.

Welfare Unit

  • Handling staff general welfare;

  • Conveying congratulatory letters to newly wedded staff and ensuring that their welfare packages are given to them;

  • Conveying condolence messages to bereaved members of staff;

  • Issuance of leave advice;

  • Writing memos/circulars  on leave related issues;

  • Preparing of leave roaster at the beginning of the yearly. 

Technical Unit

  • Periodic servicing of the Gallery ‘s generating set;

  • Replacement of faulty crank shaft sensor;

  • Flushing of radiator;

  • Regular and periodic payment for diesel to NNPC, collection and discharging;

  • Installation of window air conditioners;

  • Periodic payment of bills e.g. water bills;

  • Periodic crediting of PHCN prepaid meter;

  • Daily and weekly repairs and replacement of faulty electrical fittings;

  • Repairs and replacement of faulty doors;

  • Fixing and repairs of leaking conduit water pipe and;

  • Replacement of faulty flexible connectors of wash hand basin and w/c.

Transport Unit

  • Administration/maintenance of all Gallery vehicles;

  • Supervision of drivers;

  • Preparation of vehicle log book;

  • Supervision of transport workshop;

  • Liaising with training unit for driver’s training.

 

Procurement Division

  • This Division is in-charge of procuring all Gallery consumable and expendable items or goods;

  • It serves as secretariat of Internal Due Process Committee

PROGRAMMES OF THE DEPARTMENT
The Administration Department like every other Department in the Gallery has some programmes they organize, some of which are:

    • The Annual Management/Curators retreat;

    • Induction courses for new entrants to the National Gallery of Art.

     

 
 
 
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